Before you use this template

• I am registered with my campus accessibility office.
• I have my accommodation letter.
• I know my exam booking deadlines.

If you are not registered yet, start there. Instructors usually need the office letter before they can act.

Template 1: start-of-term email to instructor

Subject: Accommodations for ________ (course code), ________ (term)

Hello Professor ________,

My name is ________. I am in your ________ section.

I am registered with ________ (office name). My accommodation letter is attached.

My approved accommodations include:

Could we confirm how these will work for tests, assignments and labs? I am happy to meet during office hours.

Thank you,

Student number: ________

Template 2: exam booking confirmation

Subject: Exam accommodation booking for ________ (course code)

Hello ________,

I have booked my ________ (midterm or final) through the accessibility office.

• Exam date: ________
• Original start time: ________
• Location: ________
• Accommodations: ________

Please confirm the exam will be sent to the office by ________. Thank you.

Template 3: request for a course accommodation

Use this for supports outside exams, like slides in advance or alternate formats.

Subject: Request for ________ in ________ (course code)

Hello Professor ________,

My accommodation letter includes ________. To use it in your course, I am asking for:

This helps me ________. Please let me know if this works or if we should discuss options.

Thank you,

Template 4: follow-up when an accommodation was missed

Subject: Follow-up on accommodation for ________ (date)

Hello ________,

On ________, my accommodation for ________ was not in place. My letter, sent on ________, includes this support.

Could we arrange ________ (rewrite, extra time, alternate date)? I have copied my accessibility advisor, ________.

Thank you,

Template 5: extension request

Subject: Extension request for ________ (assignment)

Hello Professor ________,

My accommodation letter includes extensions on assignments when needed. I am requesting an extension for ________ from ________ to ________.

Thank you for considering this.

Tracking log

Tips

• Send letters in the first week of term.
• Keep emails short. Three to five sentences works best.
• Save every email in one folder.
• Copy your advisor when something goes wrong.
• Never share more medical detail than your letter includes.

For apprentices in Ontario

Certification exams follow a separate process. Skilled Trades Ontario has its own Exam Accommodation Request Form. Submit it with supporting documents before booking. CLAC gives extra time and a separate room as examples of supports. Other provinces have their own process. Ask your apprenticeship office.