How to use this template

Complete Part 1 with the candidate first. Share only what the candidate approves. Never share a diagnosis unless the candidate asks you to in writing.

Under the OHRC position, employers generally need to know the needs and the type of accommodation, not the diagnosis.

General information, not legal advice.

Part 1: Candidate consent

Candidate name: ________ Placement employer: ________ Role: ________ Agency contact: ________

The candidate agrees to share (tick each):

• That they need workplace accommodation
• The specific supports listed in Part 2
• Nothing else at this time

The candidate does not want shared:

The candidate prefers to:

• Have the agency brief the employer
• Brief the employer themselves with agency support
• Brief the employer together in one meeting

Candidate signature: ________ Date: ________

Part 2: Employer briefing

To: ________ From: ________ Date: ________ Subject: Workplace supports for [candidate first name]

Opening:

"[Candidate] is a strong match for this role. To do their best work, they use a few simple supports. They have agreed that we share these with you."

Supports the candidate uses:

Examples to choose from:

• Instructions given verbally and in writing
• Text-to-speech or speech-to-text software
• Extra time for reading-heavy tasks
• Templates for routine reports
• Training materials sent in advance

Strengths the candidate brings:

What the employer needs to do:

• Set up agreed tools before day one
• Brief the direct manager only
• Keep this information confidential
• Book a two-week check-in

Part 3: Confidentiality statement

"This information is shared with consent for workplace planning only. Please store it securely. Share it only with people who need it to arrange supports."

Part 4: Follow-up

Two-week check-in date: ________ Notes from employer: ________ Notes from candidate: ________ Changes agreed: ________

Script for an employer call

"I am calling with [candidate]'s permission. They use a couple of supports that help them work well. Most are simple to set up. Can I walk you through them?"